This role holder shall coordinate between vendors and other stakeholders in Procurement , Risk Management, Finance and Operations Teams to drive timely end-to-end Source to Pay (S2P) activities which comprises of Pre Purchase, Purchase and Post Purchase.
Essential Functions of the Job Purchase and Post Purchase • Review and validate the intake form for completeness
• Help identify new vendors from market and facilitate the vendor onboarding
• Obtain vendor quotations and confirm with Service Lines/Service Functions operations to finalise the vendor
• Coordinate with vendor to obtain compliance registration documents and obtain clearance from vendor compliance team
• Initiate BRET activities and coordinate with BRET team on the BRET decision
• Create Purchasing Orders in Mercury
• Create GRN SRN in Mercury upon goods/services delivery confirmation.
• Follow up for SL/SF, Finance and S2P buyer approvals
• Coordinate with vendor and the requestor to ensure the timely delivery of goods/services
• Initiate and close the end to end SRN and GRN activities
• Help business and vendors with payment issues and remove any bottleneck
Analytical / Decision Making Responsibilities • Review relevant fields on documents across the S2P process to ensure completeness
• In case of amendments, value enhancements, initiate discussions with procurement and stakeholders for identifying additional value required
Knowledge and Skills Requirements • Good knowledge in Microsoft office tools especially excel
• Knowledge on Purchase and payment processes.
• Good organization, analytical and problem-solving skill
• Strong communication (verbal and written) and interpersonal skills – able to handle conflict situations and resolve issues satisfactorily
• Culturally sensitive, capable of handling interactions with all locations across GDS
Job qualifications Bachelor's Degree or equivalent working experience
1+ year experience in handling operations and purchase related activities
Advanced English