Payroll & Accounts Payable Specialist - Client: Quick-Service Restaurant (QSR) Franchise
Department: Boutique Client
Employment Type: Freelance
Location: LatAm - Argentina
Reporting To: Client via Magic
Compensation: $8.00 / hour
Description
About the Client
Our client is a successful franchise operator of a renowned quick-service restaurant brand in the United States, managing operations that generate over $10M in annual revenue. With a team of 100+ staff members and 20 leaders in management positions, they've demonstrated exceptional growth through systematic approaches and strategic planning. They are committed to operational excellence and maintaining high standards in financial management and team development.
Why this role exists
We are seeking an Accounts Payable/Payroll Specialist to streamline and manage the financial operations of a high-volume restaurant franchise. This role is crucial in ensuring accurate and timely processing of payroll, maintaining vendor relationships through efficient accounts payable management, and supporting the overall financial health of the operation through precise record-keeping and reporting.
The Impact you'll make
Payroll Management
- Process biweekly payroll for team members
- Handle time corrections and penalty pay calculations
- Manage PTO, PSL, vacation, and holiday tracking
- Process 401k contributions and reporting
Accounts Payable
- Process and track all vendor invoices
- Manage supplier payments and documentation
- Update invoice tracking systems
- Handle expense reports and reconciliation
Compliance & Reporting
- Complete required state and federal reporting
- Maintain accurate records for audit purposes
- Handle CalRecycle and tourism assessment filings
- Process quarterly worksite reports
Team Member Support
- Respond to payroll-related inquiries via email and Slack
- Process new hire documentation and tax information
- Handle terminations and transfers in all systems
- Maintain accurate employee records
Skills, Knowledge and Expertise
Required:
- 1+ years of experience in payroll processing or accounts payable
- Proven experience with HR/Payroll software systems
- Background in restaurant or retail accounting (preferred)
- Strong proficiency in data entry and Excel
- Experience handling confidential information
- WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
Your Superpowers:
- Exceptional attention to detail and accuracy
- Strong organizational skills and ability to prioritize
- Advanced computer skills and quick learning ability
- Professional communication skills
- Problem-solving mindset
- Ability to work independently while following established procedures
- High level of discretion and confidentiality
You should apply if…
- You thrive in a fast-paced environment where accuracy is crucial
- You enjoy creating and maintaining organized systems
- You have a strong work ethic and take pride in meeting deadlines
- You're comfortable working independently while following established procedures
- You're passionate about supporting team members through efficient payroll processes
- You value confidentiality and maintain professional boundaries
What to expect...
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
- Monday to Friday from 7 AM to 11 AM PST (Pacific Standard Time)
- 20 hours per week
Compensation:
- $8 per hour
- No benefits package included
Benefits