Step into a pivotal role within our innovative New Jersey-based low-voltage installation and service company. We are seeking an Operations Coordinator to manage essential administrative and operational tasks, ensuring smooth functionality across our organization. This position suits a proactive, organized individual who thrives in a fast-paced environment and can efficiently handle diverse responsibilities.The Role- Financial Management: Reconcile vendor invoices, process payments, oversee quarterly tax reports, and manage all financial transactions.- Client Relations: Generate and send quotes, invoices, and service contracts. Follow up consistently to ensure timely payments, manage overdue alerts, and provide weekly updates.- Branding and Marketing: Oversee the reordering and tracking of employee uniforms, brochures, newsletters, business cards, and promotional items. Assist in maintaining an active social media presence and collecting Google reviews.- Customer Support: Manage service tickets, adjust user system access as necessary, and deliver basic customer support.- Daily Operations: Monitor employee attendance, compile job reports, manage client scheduling, and ensure timely end-of-day updates.- Reception Duties: Handle incoming calls, take detailed messages, and maintain up-to-date client information.- Office Administration: Use Adobe and Excel for various tasks, including marking up blueprints.- Vehicle Management: Track company vehicle mileage, manage maintenance schedules and inspections, and handle all related documentation.Ideal Profile- Software Proficiency: Strong preference for candidates with knowledge of Simpro software.- Organizational Skills: Exceptional organizational and multitasking abilities, with a strong independent work ethic.- Technical Skills:Proficiency in Adobe and Excel, with a willingness to learn Simpro software if not already familiar.- Communication: Excellent verbal and written communication skills, with meticulous attention to detail in all documentation.- Follow-Up: Proven ability to effectively follow up on tasks and manage projects through to completion.- Industry Experience: Previous experience in a similar role within the service or installation industry is preferred.- If you are a detail-oriented, reliable individual eager to take on a responsible role within a supportive and expanding company, we encourage you to apply. Join us and contribute to our mission of delivering top-tier low-voltage solutions.What's on Offer?- Work alongside & learn from best in class talent- Excellent career development opportunities- Leadership Role
