Office Assistant (Facilities oriented)
Office Assistant (Facilities oriented)Apply remote type: On-site
Location: Buenos Aires, ARG
Time type: Full time
Posted on: Posted 2 Days Ago
Job requisition id: REQ398586
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong.
We are seeking a proactive and organized Office Assistant to support our internal operations. This role combines facilities management duties with a strong emphasis on internal customer service. The ideal candidate will have excellent problem-solving skills, a customer-centric approach, and the ability to manage diverse facilities-related tasks efficiently.
Location: Parque Austral, Pilar, Buenos Aires, Argentina.
Work schedule: Monday to Friday, 9:00 am to 6:00 pm.
Work model: On site.
Contract Type: Indefinite-term.
Responsibilities: Serve as the primary point of contact for internal customers regarding facilities-related inquiries and issues.
Manage and resolve facilities-related queries and requests from employees in a timely and professional manner.
Coordinate and oversee maintenance, repairs, and upgrades of office facilities and equipment.
Monitor and maintain building systems, including HVAC, lighting, and security systems.
Conduct regular facility inspections to ensure compliance with health and safety regulations.
Manage relationships with external vendors and service providers for facilities-related services.
Assist in space planning and office layout modifications to optimize workspace utilization.
Coordinate moves, additions, and changes to office workstations and furniture.
Maintain an up-to-date inventory of office equipment and furniture.
Support the implementation of sustainability initiatives within the office environment.
Assist in developing and maintaining facilities-related policies and procedures.
Coordinate with IT department to ensure proper functioning of office technology infrastructure.
Help manage office security, including access control systems and emergency procedures.
Participate in budgeting and cost control for facilities-related expenses.
Provide administrative support for facilities-related projects and initiatives.
Requirements: Previous experience in facilities management or a similar role.Strong customer service orientation with excellent communication skills.Knowledge of building systems and facility management practices.Proficiency in using facilities management software and Microsoft Office Suite.Ability to prioritize and manage multiple tasks efficiently.Problem-solving skills with a proactive approach to identifying and addressing issues.Understanding of health and safety regulations in an office environment.Experience in vendor management and contract negotiation is a plus.Ability to work independently and as part of a team.Flexibility to occasionally work outside normal business hours for urgent matters.Basic technical knowledge to troubleshoot common office equipment issues.If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
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