In Monks we are looking for an Office Assistant to join our Facilities Team for Buenos Aires Offices. This team is responsible for guaranteeing the proper functioning of workspaces and provide comfort to our BA.Monks.
In this role as Office Assistant, you will have some mayor responsibilities:
Provide support to the Site with operational activities in maintenance, cleaning, operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved. Coordinates vendor relationships, office cleaning and cafeteria services and invoice review. Also work on tasks including space planning, furniture design, workstation relocation, purchasing of office/building supplies, stocking, building safety, and a wide range of facility support requests Be aware of and comply with Information Security controls and activities in line with the defined policies and procedures and aligned with the Information Security strategy. Establish procurement procedures and maintain inventory of office supplies. Manage logistics of office reorgs/moves Serve as primary point of contact for office-related needs including facilitating communication to staff about office-related changes and updates, acquiring promotional items for new hires and business partners, etc. In this role you will also have to: Build strong relationship with vendors, coordinate scheduling of work, and ensure work is performed to contract within Monks standards. Collaborate with all the Monks in booking system related issues (workstations, meeting rooms, parking lot, over-booking, or special needs) Crossed trained in Receptionist functions as back-up and support of function. Ensure contract deadlines due not expire and review all invoices for accuracy and timeliness of payment. Arrange travel and accommodations. Collaborate with departments to ensure high-level of support to meet customer needs. Partner to efficiently deliver Mxnks events. Collaborate with the cleaning team on all day-to-day office activities. Perform other Facility management assignments as described by team and manager. Skills & Qualifications: +2 years of prior experience in facilities, property management or related field preferred. Vendor oversight experience. Basic understanding of building systems (i.e., automated HVAC, lighting controls, electrical power, fire/life, etc.) and general office equipment (i.e., copiers, fax machines, printers, etc.) maintenance. Thorough understanding of preventative maintenance system principles, building repairs, and cleaning/janitorial practices. Good written and verbal communication skills. Excellent planning and organizational skills, as well as ability to prioritize workload using good judgment, while balancing the need for an immediate response with accuracy and completeness of information. Detail-oriented with strong problem-solving skills and the ability to identify, analyze, and resolve problems, driving solutions to completion. Ability to work under minimal supervision and manage multiple tasks/projects simultaneously, while meeting demanding deadlines. Self-starter who can work independently and within a team environment. Seek ways to constantly reduce costs and improve operational standards. Comfort working in fast-paced and collaborative environment with ability to maintain professional composure under pressure Hands-on experience with standard office equipment (e.g., printers, scanners) Creative mindset with energy to deliver new employee experiences and events Medium English level. #LI-MR1
#LI-HYBRID
About Monks Monks is the global, purely digital, unitary operating brand of S4Capital plc. With a legacy of innovation and specialized expertise, Monks combines an extraordinary range of global marketing and technology services to accelerate business possibilities and redefine how brands and businesses interact with the world. Its integration of systems and workflows delivers unfettered content production, scaled experiences, enterprise-grade technology and data science fueled by AI—managed by the industry's best and most diverse digital talent—to help the world's trailblazing companies outmaneuver and outpace their competition.
Monks was named a Contender in The Forrester Wave: Global Marketing Services. It has remained a constant presence on Adweek's Fastest Growing lists (2019-23), ranks among Cannes Lions' Top 10 Creative Companies (2022-23) and is the only partner to have been placed in AdExchanger's Programmatic Power Players list every year (2020-24). In addition to being named Adweek's first AI Agency of the Year (2023), Monks has been recognized by Business Intelligence in its 2024 Excellence in Artificial Intelligence Awards program in three categories: the Individual category, Organizational Winner in AI Strategic Planning and AI Product for its service Monks.Flow. Monks has also garnered the title of Webby Production Company of the Year (2021-24), won a record number of FWAs and has earned a spot on Newsweek's Top 100 Global Most Loved Workplaces 2023.
We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with—the world around us.
While we continue to grow our teams, please be mindful of fraudulent job postings and recruiting activities that may use our company name and information. Please be mindful to protect your personal information, especially your national identification number, and bank account information during a recruiting process. While Monks may reach out to potential candidates via LinkedIn, we will always ask applicants to apply through our website () and will never ask for payment or bank account information during the recruitment process.
