Position : LATAM Executive Assistant Working Hours : M-F, 8-5pm CST/ CDT Salary Range : $1,000-$1,500/month Holiday : TBD Key Responsibilities: - Managing and scheduling work completion timelines for client projects.
- Drafting and preparing contracts for client engagements.
- Creating and posting content on LinkedIn to engage with our network.
- Promptly responding to messages on Cliq and managing email communications.
- Organizing personal and professional calendar items to ensure a balanced schedule.
- Performing data organization tasks to maintain accuracy and efficiency.
- Updating information for investors and deal profiles as required.
- Transcribing handwritten notes to digital format for record-keeping.
- Taking detailed notes during meetings to capture important discussions and action items.
- Assisting with financial updates, such as updating monthly figures in our financial models.
- Prioritizing and organizing emails to optimize workflow.
- Utilizing knowledge of Microsoft Excel, Word, and PowerPoint, as well as G Suite tools (Email, Sheets, Docs, Drive) for various administrative tasks.
- Understanding and using financial terminology appropriately in communications and documentation.
- Making informed decisions with limited information, and being receptive to feedback and learning opportunities.
- Organizing and managing information within Notion or similar platforms.
- Keeping track of schedules and priorities, ensuring efficiency and productivity.
- Handling quick coordination responses via email, managing priority lists, and adding items for future reference (e.g., useful links, potential client details).
Requirements: - Minimum of 3 years experience in an executive support role or similar.
- Proficiency in MS Office Suite and G Suite applications.
- Familiarity with financial terminology and basic financial management concepts.
- Experience with Notion or equivalent organization and information management tools.
- Excellent time management and decision-making skills.
- Strong written and verbal communication abilities.
- Detail-oriented with strong organizational skills.
- Ability to handle confidential information with discretion.
- Demonstrated ability to work independently and as part of a team.
