TheIP Data Analyst I will provide a full service for the trademark prosecution process or maintenance of clients' IP rights, using IP systems that have been and/or may be deployed from time to time. The role holder will provide full administrative support in processing IP-related correspondence, issuing instructions to correspondent law firms, and fulfilling other duties as required ensuring the smooth and efficient handling of clients undertaken by IPSU.
Responsibilities: Coordinate, analyze, and process incoming correspondence relating to straightforward IP matters received from Baker McKenzie offices, IP clients, and additional global law firmsCreate records and coordinate IP matter work plans to relevant IP attorneys based on new instructions received from IP clients and Baker McKenzie managing officesIdentify key deadlines and update global records with accurate and consistent data at a given specific trademark stage either prosecution or renewalDocket and review actions (i.e. e-docket) relevant to the client's trademark portfolio managementUpdate IP records and process renewal instructions based on agreed procedures and processesAssist in communicating via email with internal colleagues and global clientsManage own workload by allocating work items based on the order of prioritiesPerform record-auditing of the client's portfolio during intake or when necessaryManage all documents received by postClaiming of documents package from the GSM Admin TeamScanning and processing of documentsShipping of documents to the clientsProcess billing reference-related requests e.g. matter number creation, matter staffing, matter name change, running of conflict check, etc.Participate in the implementation and execution of the agreed initiatives and action items in the business plan and other business improvement programsPerform other tasks and activities as may be assigned by the Management Team or leaders from time to timeSkills and Experience:Bachelor's degree with good academic credentialsExperience working on IP matters is an advantage but not requiredGood analytical and comprehension skillsGood oral and written English communication skillsCan handle multiple tasks while maintaining great accuracy, consistency, and quality in data entry and administrative workAbility to prioritize and work independently with limited supervisionA strong commitment to outstanding client serviceWorking outside normal business hours may be necessaryTeam player, with a pleasant and positive approach to a sometimes heavy workloadAble to establish and maintain an effective working relationshipExceptional work ethic, personal and professional integrityBasic skill level in MS Office (Word, Excel, Outlook) and Internet
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