About Us : Located in the vibrant city of San Francisco, CA, our art signage company specializes in designing and manufacturing custom art installations for hospitality and commercial spaces.
We are seeking a meticulous and proactive Financial and Administrative Officer to manage our financial operations and administrative tasks, ensuring smooth project workflows.
The Role
Your Role : As our Financial and Administrative Officer, you'll play a crucial role in handling both financial and administrative responsibilities that keep our creative projects on track.
Your expertise will support both the artistic and operational facets of our business, ensuring we meet our financial obligations and deliver exceptional service to our clients.
What You'll Do :
- Manage accounts payable by entering and paying bills promptly, ensuring all financial obligations are met.
- Handle accounts receivable, including creating invoices, securing deposits from clients, and closing out bills upon project completion.
- Categorize all credit card and bank transactions in QuickBooks to maintain accurate financial records.
- Communicate effectively with clients to ensure clear understanding and satisfaction from estimate approval through final payment.
- Maintain and manage company subscriptions, warranties, and equipment financing.
- Serve as the internal point of contact, coordinating between different departments and managing our CRM system.
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Ideal Profile
What You Bring :
- Proficiency in QuickBooks and experience with financial record-keeping.
- Experience with CRM systems, preferably HubSpot, and familiarity with Google Docs and Sheets.
- Excellent command of the English language, both written and verbal, for effective communication with clients and team members.
- Strong organizational skills and the ability to handle multiple tasks simultaneously.
- Detail-oriented with a proactive approach to problem-solving and project management.
Why Join Us : This position is ideal for someone who combines financial acumen with administrative expertise, all within a creative and dynamic environment.
If you are driven to support both the creative and operational aspects of a business and are looking for a role where your contributions will directly impact company success, we encourage you to apply and join our innovative team in San Francisco.
What's on Offer?
- Opportunity to make a positive impact
- A role that offers a breadth of learning opportunities
- Attractive Salary & Benefits
