Job Title: Executive Assistant
Location: Remote (PST Time zone)
Salary Range: up to 1200 USD
Work Schedule: Monday Friday, 7:00 AM to 3:00 PM (PST)
NOTE: INDEPENDENT CONTRACTOR POSITION
Company Overview:
Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.
Position Overview:
We are looking for a highly organized and detail-oriented Executive Assistant to support the Operations Manager. The ideal candidate will have experience in scheduling, email management, document drafting, and operational support. This role will involve managing multiple projects, coordinating with internal teams and external stakeholders, and ensuring the smooth running of daily operations.
Key Responsibilities:
- Assist the Operations Manager with scheduling, email management, and meeting coordination.
- Draft and organize documents, reports, and communications for various projects.
- Create diagrams and flowcharts to document and improve operational procedures.
- Manage travel arrangements, prepare meeting agendas, and track follow-ups on action items.
- Maintain organized records of important files and operational documentation.
- Help manage and track operational projects, ensuring deadlines are met.
- Liaise with internal teams and external stakeholders on behalf of the Operations Manager.
- Conduct research and prepare presentations as required.
Qualifications:
- Proven experience as an Executive Assistant or in a similar role,
ideally supporting an operations executive.
- Excellent organizational, communication, and time management skills.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Ability to draft documents and create operational workflow diagrams.
- Strong attention to detail and problem-solving skills.
Nice-to-Haves:
- Prior experience in operations or supporting high-level executives.
- Familiarity with project management tools and techniques.
Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and intro video in English format.