Hi there! We are Jules and our client is looking for a Remote Executive Assistant. Note to Applicants: Eligibility: This position is open to candidates residing in Latin America. Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered. Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority. About the position We are seeking a highly organized and proactive Executive Assistant to support operations in their professional and personal projects. This role requires excellent bilingual skills (Spanish/English), a keen eye for detail, and a strong background in handling administrative tasks efficiently. Responsibilities: Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Provide general administrative support, including preparing reports, handling correspondence, and managing files. Act as the point of contact between executives and employees or other stakeholders. Prepare and edit communications, presentations, and other documents. Manage and organize meetings, including agenda preparation, attendee coordination, and minute-taking. Handle confidential documents and information with discretion. Assist in the preparation of financial statements, budgets, and expense reports. Conduct research, collect data, and prepare papers for consideration and presentation by executives. Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. Use various software, including word processing, spreadsheets, databases, and presentation software to perform tasks. Qualifications 3-5 years of proven experience as a remote executive assistant or in other secretarial positions. Full comprehension of office management systems and procedures. Proficiency with MS Office, as well as software tools like CRMs and project management platforms. Advanced Bilingual language skills (English/Spanish) High level of discretion and confidentiality for both business and personal affairs. Exceptional interpersonal skills with the ability to work well with people at all levels. Outstanding planning, organization, time-management, and leadership abilities. If this opportunity sounds good to you, send us your resume!
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