Location : Remote
Tools : Slack, Google Suite, Notion
Kasa is a leading brand and operator of flexible accommodations. Founded in 2016 by industry experts from Airbnb, KKR, and Apollo, Kasa transforms single-family, multifamily, and hotel properties into short-term rentals for modern business and leisure travelers.
With a focus on technology and real estate, we're redefining how people travel and maximizing the potential of real estate assets.
Position Overview :
We are looking for a highly organized and detail-oriented Executive Assistant to support our executive team. This fully remote role requires a proactive individual who can manage multiple tasks and ensure the smooth running of day-to-day operations.
You will be responsible for managing calendars, coordinating travel, handling expenses, and providing administrative support to our executives.
Key Responsibilities :
Calendar Management :
- Maintain and organize executive calendars, scheduling meetings and appointments.
- Prioritize and resolve scheduling conflicts, ensuring optimal time management for executives.
Travel Coordination :
- Plan and arrange domestic and international travel itineraries, including flights, accommodations, and transportation.
- Prepare detailed travel schedules and provide necessary documentation for trips.
Expense Management :
Track and process expense reports, ensuring accuracy and compliance with company policies.
Gifts and Recognition :
- Coordinate and manage employee and partner gift programs for special occasions (birthdays, anniversaries, Kasaversaries ).
- Research and recommend gifts that align with company values.
Communication Support :
- Conduct research and compile information for various executive projects.
- Serve as a liaison between executives, team members,
and external partners as needed.
Administrative Support :
- Assist with meeting preparation and follow-ups on action items.
- Organize and maintain electronic files, documents, and records for easy retrieval.
General Office Tasks :
Provide general administrative support as required, ensuring smooth day-to-day operations.
Qualifications :
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong organizational and time management skills.
- Proficiency in Slack, Google Suite, and Notion.
- Fluent English (both written and verbal) is required.
- Excellent communication skills, both written and verbal.
- Ability to manage multiple tasks and prioritize effectively.
