Job Title: Chief of Staff Location: Remote (PST Time Zones) Salary Range: up to 4000 USD Work Schedule: Monday to Friday, 8:00 AM to 04:00 PM (PST) NOTE: INDEPENDENT CONTRACTOR POSITION Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent.
We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies.
Discover a world of career possibilities with Sagan.
About the Company: Sagan represents a dynamic company that thrives on innovation and efficiency.
The company is passionate about optimizing business operations with cutting-edge software and AI tools, ensuring smooth and strategic execution across multiple time zones.
They are committed to continuous improvement and operational excellence.
Position Overview : The Chief of Staff will be a key strategic partner to the CEO and executive team, ensuring alignment across the organization and driving essential initiatives.
This role requires an individual who is an over-communicator, proactive, a quick learner (especially with new tools like AI and software), and hyper-organized.
The Chief of Staff will coordinate with customers and possibly investors, manage cross-functional projects, and ensure smooth operations, especially during US business hours.
Key Responsibilities : Strategic Planning : Collaborate closely with the CEO to define and implement the companys strategic objectives.
Track progress on key initiatives to ensure alignment with broader business goals.
Project Management : Lead and coordinate back-office/admin type projects, ensuring resources are well-coordinated, and deadlines are met.
Oversee project plans, timelines, milestones, and deliverables.
Executive Communication : Prepare executive presentations, reports, and communications for both internal and external stakeholders.
Act as a key liaison between the CEO and other executives, ensuring clear and consistent communication.
Process Improvement : Identify and implement improvements using software and AI tools to boost efficiency across the organization.
Maintain systems to track key business metrics and performance indicators.
Vendor and Offshore Talent Management : Identify, onboard, and manage vendors and offshore talent to support business operations.
Ensure outsourced tasks meet high standards and deadlines.
Leadership Support : Coordinate team meetings, capture action items, and follow up on deliverables.
Provide support to the CEO regarding business operations, corporate governance, and organizational development.
Stakeholder Management : Build and maintain relationships with key internal and external stakeholders, including board members, investors, and partners.
Team Leadership : Lead and mentor a small back-office team, ensuring alignment with the companys strategic goals.
Support the recruitment and development of key talent across the organization.
Qualifications : 5 years of experience in a strategic or leadership role, ideally in a high-growth or corporate environment.
Proven experience managing cross-functional projects and driving business initiatives.
Strong strategic thinking and analytical skills.
Advanced proficiency in data analysis and business intelligence tools.
Experience using software and AI tools to streamline operations and enhance efficiency.
Experience managing vendors and offshore talent.
High emotional intelligence with the ability to build strong relationships.
Exceptional communication and presentation skills.
Hyper-organized, proactive, and an over-communicator.
Willingness to work US hours and manage teams across multiple time zones.
Quick learner, especially with new tools like AI and software.
Nice-to-Haves : Familiarity with QuickBooks and HubSpot.
Experience in the AI or high-technology sector.
Ability to influence and drive change across the organization.
Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and intro video in English format.
