Country Manager Assistant & Office Manager

Job Function: General ManagementFull-Time/Part-Time: Full-timeContract Type: PermanentJob Level: Professional
Sub-department: ManagementOffice Location: Buenos Aires, ArgentinaTravel Required: NoStart Date: 1st OctoberThe Panalpina Group is one of the world's leading providers of supply chain solutions. The company combines its core products of Air Freight, Ocean Freight, and Logistics to deliver globally integrated, tailor-made end-to-end solutions for eleven core industries. Drawing on in-depth industry know-how and customized IT systems, Panalpina manages the needs of its customers' supply chains, no matter how demanding they might be. Energy and Project Solutions is a specialized service for the energy and capital projects sector.The Panalpina Group operates a global network with some 500 offices in more than 70 countries, and it works with partner companies in over 90 countries. Panalpina employs approximately 14,500 people worldwide who deliver a comprehensive service to the highest quality standards – wherever and whenever.We are looking to hire a Country Manager Assistant & Office Manager to:ResponsibilitiesAgenda: planning & follow up of meetings and events.Management Meetings: meeting scheduling, minute review and sharepoint update. Follow up of pending actions.Mobile expense reporting: expenses and travels.Weekly report: follow up with local management and sharepoint update.Facilities Management: purchase of offices supplies and maintenance. Manage contract and price negotiations with service providers.Monitor and maintain office supplies inventory.Travel Management: responsible of travels request for Country Manager and his/her visits. Also is back up, during leaves of abscent, to actual Travel Manager resposible for all employees.Implement procedural and policy changes to improve operational efficiency. Prepare operational reports and schedules to ensure efficiency.Provide general support to visitors.Recepcionist: support as back up when is needed.
QualificationsBachelor’s degree preferably with a diploma in International Commerce, Administration or related disciplines. Candidates that are still students could be considering.Previous experience in executive assistance in multinational companies.Excellent management of Office package
SkillsOrganizational skills (prioritize, plan, assign and control)Ability to communicate openly and confidentlyMaintains the confidentially of sensitive informationTeam playerLearning on the fly
LanguagesFluency in written and spoken English