The ideal candidate must have :- Minimum of Grade 12 or above Education level is desirable- Formal training in Secretarial or related discipline would be an advantage- Office Administration and appropriate clerical and typing Skills- Minimum of three (3) years Office Management Administration Officer job experience- Basic bookkeeping skills- Above average command of spoken and written English with ability to communicate across all levels- Excellent communication skills in both Tok Pisin and Ipili- Able to work with minimum supervision and under pressure- Good computer skills with the ability to use integrated management systems and MS Office Suites- Understand the fundamentals of CMMS (eg. Oracle system)and the processes for the management of the data in the system- Excellent organizational and time-management skills- Ability to safeguard confidential records and information- Mature and respectful attitude- Analytical and reporting skills with attention to details and problem-solving skills.Key Responsibilities :- Provide administrative support to the management team, including scheduling appointments, managing calendars, and coordinating meetings- Handle incoming calls and emails, directing inquiries to the appropriate department or personnel- Assist with the preparation and distribution of correspondence, reports, and other documents- Maintain and update company databases, records, and filing systems ensuring information is current and accessible.- Assist with inventory management and procurement of office supplies- Coordinate travel arrangements and accommodations for staff as needed- Assist with special projects and initiatives as assigned- Serve as a point of contact for APD Guards and APOs, addressing inquiries and providing excellent customer service- Prepare and review documents, reports, and presentations with attention to detail and accuracy- Assist in various operational tasks to support the smooth functioning of the Asset Protection Department- Maintain a high level of health, safety and environmental awareness and comply with the PJV Occupational Health, Safety and Environmental Policy and all health, safety and environmental rules and procedures.Mobilization Requirements- All applicants must have an up to date police clearance certificate, obtained within the last 6 months- Ability to successfully pass a pre - employment medical and drug and alcohol test- Be a Local Porgeran (Cat 1 or Cat 2) Candidate and be available to start immediately- The Roster is 20 days on and 8 days off- Both Male and Females are encouraged to apply
