Administrative Assistant

Hardship Level (not applicable for home-based) A (least hardship) Family Type (not applicable for home-based) Family Staff Member / Affiliate Type UNOPS LICA4 Target Start Date 2024-08-01 Job Posting End Date July 8, 2024 Terms of Reference - Demonstrated good client orientation, communication, and coordination skills. - Proven experience performing office management and administrative support functions. - Experience assisting with, or contributing to, the elaboration of SOP, protocols and guidelines aligned with administrative procedures. - Good working knowledge of English (written and spoken) at minimum B2 level is essential. - Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and ERP systems.- Experience in supporting the organization of field activities is considered an additional asset. Standard Job Description Administrative Assistant Organizational Setting and Work Relationships The Administrative Assistant will provide administrative assistance to the immediate supervisor and/or Head of the Office, and/or to the Unit as a whole to ensure that routine services and activities within the administrative domain are properly implemented. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The assignments are mostly standard tasks including limited interpretation of subject matter and information exchange between staff in the office, at the duty station and external officials of other institutions to ensure mutual understanding.The incumbent's workload and the assignments will remain under constant guidance and direction of the supervisor. The Administrative Assistant is a position within an office/Division/Bureau that requires basic knowledge of administrative rules, procedures as well as operational