Accounts Payable Specialist / Administrative Assistant page is loaded Accounts Payable Specialist / Administrative Assistant Apply locations AMB Family Office time type Full time posted on Posted 30+ Days Ago job requisition id R0027086 The Arthur M. Blank Family Office is the management company for Arthur M. Blank and his family as well as the investment management and support services arm of Arthur M. Blank's for-profit businesses. The Blank Family of Businesses portfolio includes The Arthur M. Blank Family Foundation, National Football League's Atlanta Falcons, Mercedes-Benz Stadium, PGA TOUR Superstore, Major League Soccer's Atlanta United FC, West Creek Ranch, Mountain Sky Guest Ranch, and Paradise Valley Ranch. While diverse in nature with unique operations and customers, these businesses are run based on a common set of core values, which focus on developing customer relationships, treating associates with respect, and supporting communities.
Position Summary The Accounts Payable Specialist/Administrative Assistant is a full-time position responsible for accounts payable for multiple companies. This position will report to the Senior Accountant and will ensure all procedures are being followed and that vendors are paid timely. This position will support the Finance Department with administrative tasks, projects, and initiatives involving the team's business objectives.
Duties and Responsibilities Process vendor payments for multiple entities using the automated invoicing system as well as manual checks processed from Great Plains;Maintain AP paper files, Form W-9 files, and ACH files;Maintain AP recurring expense spreadsheets for AMBP and AMBFO and research missing items;Review the invoice entry process to ensure proper coding, remittance information, departmental approval and due date;Research and identify corrective actions for problem invoices, including process changes, if necessary;Process annual 1099's for multiple companies;Build strong cross functional partnerships to resolve processing issues with all internal departments;Serve as primary contact for payable requests;Analyze and code multiple credit cards for timely payments;Deposit checks and cash weekly for multiple entities and obtain cash tips as needed;Track outstanding checks over 90 days, void and re-issue as needed;Support Finance Associates by scanning and filing notices, documents, and creating meeting materials/binders;Verbal confirmations of vendor payment instructions; andOrganize and order weekly team lunches and arrange quarterly team building events.Required Education and Experience Minimum 3 years of experience in administrative setting or working in complex organizational environments;Experience in a multi-company accounts payable processing;High school diploma or equivalent required (Associates degree or bachelor's a plus);Working knowledge of Great Plains or similar accounting system;Must be proficient in a variety of Windows-based computer programs including MS Word, Outlook, and Excel.Unquestionable integrity and ability to maintain absolute confidentialityMust be able to work in a highly demanding environment.Required Skills and Characteristics A well organized, highly motivated, and self-directed individual who is a team player. Positive, high energy attitude and excellent oral and written communication skills. Ability to work well with internal and external customers. Excellent time management skills. High level of attention to detail and flexibility to work extended hours, if necessary.
About UsFamily of BusinessesAbout Atlanta Falcons The Atlanta Falcons are a professional American football club and member of the National Football League (NFL). The team's headquarters and practice facility are located on a 50-acre site in Flowery Branch, Georgia. The Falcons' NFL expansion franchise was awarded in 1965 and acquired by current owner Arthur M. Blank in 2002. Under Blank's leadership, the Falcons have become one of the League's premier teams on and off the field, playing their home games at Mercedes-Benz Stadium. For more information, visit www.atlantafalcons.com, and follow @AtlantaFalcons.
About Atlanta United Atlanta United joined Major League Soccer in 2017 and won the 2018 MLS Cup in just its second season, the earliest an expansion team has won the title since 1998. The club has set multiple league records including season tickets sales (36,000-plus), single-season average (53,002) and total home attendance (901,033). Owned by Arthur M. Blank, Atlanta United plays its home matches at Mercedes-Benz Stadium. For more information about Atlanta United, including how to purchase season tickets, visit: www.atlutd.com , and follow @ATLUTD.
About Atlanta Drive GC Atlanta Drive GC became one of the six founding members of TGL in August of 2023 and will participate in the inaugural season of TGL beginning in January of 2024. Atlanta Drive GC is owned by businessman and philanthropist Arthur M. Blank and is part of AMB Sports and Entertainment (AMBSE), which is comprised of the National Football League's Atlanta Falcons, Major League Soccer's Atlanta United FC, Mercedes-Benz Stadium, Atlanta Drive Golf Club, and PGA TOUR Superstore.
About Mercedes-Benz Stadium Opened in August 2017, Mercedes-Benz Stadium is a world-class sports and entertainment venue in downtown Atlanta and home to the National Football League's Atlanta Falcons and Major League Soccer's Atlanta United. The multi-purpose stadium was named the 2019 Sports Facility of the Year and is host to major sports and entertainment events, including the 2026 World Cup, the 2018 and 2025 College Football Playoff National Championships, the 2018 MLS Cup, and Super Bowl LIII. Mercedes-Benz Stadium is the first professional sports stadium in North America to achieve LEED Platinum Certification and the first stadium worldwide to achieve TRUE Platinum Certification for zero waste by the United States Green Building Council. Mercedes-Benz Stadium is proud to be collaborating with naming rights partner Mercedes-Benz and thirteen founding partners including Coca-Cola, Equifax, The Home Depot, Novelis, SCANA Energy, Truist, IBM, Georgia Power, American Family Insurance, Global Payments, Ticketmaster, and Delta Airlines.
The Home Depot Backyard, Atlanta's #BestBackyard, is an 11-acre multi-use greenspace in the heart of downtown, adjacent to Mercedes-Benz Stadium, that is full of unique opportunities for the local community and visitors alike. Serving the Atlanta community since 2018, the Home Depot Backyard provides a broad spectrum of programming for all audiences and has hosted a wide array of community events while also serving as the premier parking and tailgating destination for the Atlanta Falcons (NFL), Atlanta United (MLS), and other stadium events. The Home Depot Backyard focuses on three key pillars - Arts and Culture, Health and Wellness, and Inspired Learning - through offering a variety of activities from daily fitness classes to one-of-a-kind events focused on uplifting the community. To learn more about The Home Depot Backyard, visit thehomedepotbackyard.com or follow us at @thdbackyard on Facebook , Instagram , Twitter , and Tik Tok .
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