Job Description - Executive Administrative Assistant (MER0003CC1) About Us Mercedes-Benz USA is responsible for the sales, marketing, and service of all Mercedes-Benz and Maybach products in the United States. In our people, you will find tremendous commitment to our corporate values. Our products and employees reflect this dedication. We are looking for diverse top-notch individuals to join the Mercedes-Benz Team and uphold these hallmarks.
Job Overview Provides administrative and secretarial support to MBUSA IT Executive Management (CIO and IT Directors), often involving issues of a sensitive and confidential nature at the corporate level. Also provides support to global business colleagues and visitors as needed.
Responsibilities Ensures accuracy, and often confidentiality in responding to complex and sensitive issues on behalf of Executives in a timely manner, and with a professional demeanor.Conserves Executive's time by reading, researching, and routing correspondence, collecting, analyzing information; and initiating telecommunications.Maintains Executives business calendar and corporate expenses by planning and scheduling meetings, conferences, and teleconferences. Manages the Executive's travel arrangements and proactively coordinates the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas, and necessary contacts, country information and manage timely expense reimbursement.Ensures that department-related tasks are coordinated by serving as point person, information source and/or project administrator. Performs all administrative functions in accordance with company procedures and regulations (material requests, administering conference & function bookings, etc.).Produces information by transcribing, formatting, inputting, editing, retrieving, copying, etc. Prepares reports as needed.Qualifications Qualifications/ Education Associate's Degree (accredited school) or equivalent work experience with emphasis in:Business AdministrationBusiness ManagementCommunicationsInternational Relations/BusinessMust have 5+ years of experience in the following:Administration – Comprehensive knowledge of administrative procedures process/project development, and system procedures.Vendor Management – General Knowledge of Agency/Vendor management.Event Planning – General knowledge of planning events from inception to implementation, including budget preparations.Skills & Abilities: Excellent MS Office knowledge.Outstanding organizational and time management skills; ability to not just react to, but anticipate needs.Familiarity with office gadgets and applications.Excellent verbal and written communications skills.Discretion, tact, and confidentiality due to the frequency of high-level internal and external contacts.Willingness to support the success of the broader department.German language skills desirable, but not required.The fully trained individual must develop and maintain comprehensive knowledge of:MBUSA Policies & Procedures.MBUSA Mission, Goals & Vision.Departmental practices/procedures and how they apply to customers.Interdepartmental relationships and their effect on company, departmental and individual goals.Software that is applicable to the job.Responsibility to prioritize based upon Executive needs and uses judgment in matters affecting Executive's schedule.EEO Statement Mercedes-Benz USA is committed to fostering an inclusive environment that appreciates and leverages the diversity of our team. We provide equal employment opportunity (EEO) to all qualified applicants and employees without regard to race, color, ethnicity, gender, age, national origin, religion, marital status, veteran status, physical or other disability, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local Law.
OrganizationPrimary LocationOrganization: Mercedes-Benz USA, LLC
Primary Location: United States of America-Georgia-Atlanta
Work Locations: One Mercedes-Benz Drive, Atlanta, 30328
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